Source: https://aquasops.com/help/manage-stock-and-parts-on-jobs Last updated: 2026-10-29 > How to keep stock in stores and vans, receive and move items, record parts on a job and see low-stock alerts in AquaOps. Help: Inventory · 4 min read # Manage stock and record parts used on jobs How to keep stock in stores and vans, receive and move items, record parts on a job and see low-stock alerts in AquaOps. By the AquaOps team *[Image: A spiral-wound reverse osmosis membrane element seen end-on, showing its rolled layers]* Stock in AquaOps is the sum of every movement, so you can always see why a number is what it is. Open **Inventory**. ## Set up items and places Add **items** with a unit, price and **reorder level**. Create **places**: a main store and a place for each van. Categories and units are your settings, and an item can have a preferred supplier. ## Receive and move stock - **Receive** a delivery into a store, with the supplier if you like. - **Transfer** stock from the store to a van; it comes off one place and is added to the other. - If you count and find a difference, record a **correction** with a reason. A mistake is reversed with a new movement; numbers are never overwritten. ## Record parts on a job On a job, add the **parts used** (technicians can do it from the phone). The quantity comes off stock, uses the price you set, and can be added to the invoice as a line. Removing a part returns it to stock. ## Low-stock alerts When an item falls below its reorder level, the people who manage stock are told once. Costs and supplier details are visible only to roles allowed to see them; technicians see their own van and shared stores. ## Rules you can change Whether stock may go negative is a company setting (off by default). See [inventory and parts](https://aquasops.com/features/inventory). ## Keep reading - [Use the technician app when there is no signal](https://aquasops.com/help/use-the-technician-app-offline) - [Create a quote and take a deposit](https://aquasops.com/help/create-a-quote-and-take-a-deposit) ## Want to see it working on your own data? Book a demo and we will walk through this with your kind of work. [Book a demo](https://aquasops.com/contact) [See how it works](https://aquasops.com/how-it-works)